GoodState
How to report a new hire in Minnesota: report the hire and keep the employee notice separate
Minnesota DEED's hiring checklist separates new-hire reporting from the written notice given to an employee. Its reporting step gives a 20-day instruction, with electronic or magnetic transmissions twice monthly, 12–16 days apart. Check the method before applying one timing summary to every submission. Minnesota DEED hiring checklist and DEED-linked Minnesota reporting center FAQ
Does a signed employee notice prove the state report was filed?
No. The checklist lists the employee notice and the report as different hiring steps. Keep each task's owner and evidence separate. A signed workplace notice does not establish receipt by the new-hire center, and an agency report does not show that the employee received the required notice.
What about contractors or a staffing company?
The designated center has a separate independent-contractor FAQ. It distinguishes contracting directly with a worker from contracting with a company responsible for reporting its own workers. Use those instructions to check the actual relationship rather than assuming every invoice is reportable or that every contractor is exempt. Its FAQ describes the hire date as the first day services are performed for pay; confirm the event and required fields for the particular report.
What should I ask the person handling the report?
Confirm the responsible employer, actual worksite, worker event, method, owner and result. Keep the original evidence privately. A queued or unknown result needs review before anyone assumes success or sends a duplicate. These are suggested administrative checks, not a complete legal checklist.
Government reporting and giving an employee a notice are separate tasks. This guide does not file a report, decide worker classification or promise GoodState reporting availability. A selected state does not establish workplace or service eligibility.
See the state reporting-method directory, Compliance Calendar and notice delivery and proof guide for related planning.
Sources checked November 11, 2026: Minnesota DEED hiring checklist and DEED-linked Minnesota reporting center FAQ. Special-worker, multistate and unresolved method questions need their own current instructions. No legal due date is calculated here.