GoodState
How to review workplace posters for a remote or hybrid team
Check each applicable notice separately before replacing a wall poster with a PDF or a link. The answer depends on the law, the workplace and who needs access, including applicants. One agency's electronic-posting guidance does not decide every federal, state or local requirement.
What changes when some employees work on site?
The U.S. Labor Department's Field Assistance Bulletin 2020-7 addresses electronic notice under specified Wage and Hour Division laws. For continuous posting, its general substitute conditions include all employees working exclusively remotely, all employees customarily receiving information electronically and all employees having ready access to the electronic posting at all times. For a mixed on-site and remote workforce, it describes electronic posting as a supplement to hard-copy posting. These are conditional enforcement instructions within the bulletin's stated scope, not blanket permission to remove posters. WHD bulletin 2020-7
Does the EEOC use the same instructions?
Read the EEOC notice separately. Its current page says digital posting usually supplements physical posting, while describing situations where it may be the only posting, such as certain employers without a physical location or remote employees who do not regularly visit the workplace. It also addresses access for people whose disabilities limit seeing or reading the notice. Do not turn those examples into a universal remote-work exemption. EEOC Know Your Rights poster
Four practical checks before changing a posting
- People and places: Which workers and applicants need the notice? Who visits the worksite, and who works remotely?
- Law and version: Which exact federal, state and local notice applies? Check the issuing agency's current version and any language or format instructions.
- Access: Can the intended audience actually find and use it? A private employee login may not give an applicant access. Do not assume a link sent once is continuous access.
- Evidence and ownership: Record the version, location, review date and responsible person. A saved screenshot is an administrative record, not a certification that every posting rule was met.
Does this mean I need a paid poster subscription?
First check the issuing agencies' official materials. Selecting free official notices and deciding how to display them are separate tasks. GoodState physical posters are outside the annual base plan and depend on the exact separately released entitlement; this guide does not promise shipment or replacement service.
Use the poster selection guide, Compliance Calendar and plan and separate-charge guide. All 30 selected launch states remain in scope, but this federal-source example does not establish a complete state or local poster list.
Sources checked November 11, 2026. The WHD bulletin's December 23, 2020 date identifies that guidance; confirm the current instructions for the actual law before changing a posting.